Does your organization maintain a specific product formulary, supported by continued education, data management and annual review? Standardizing products and equipment combined with purchasing guidelines and continued education facilitates positive outcomes for your residents, staff and entire organization.
Do any of the following scenarios apply to your organization?
- Like products from multiple manufacturers are being purchased (especially for skin, wound and personal care items).
- Supply Costs are trending upward monthly without justification.
- Par levels are not maintained in central supply and on units.
- Your central supply technician has no defined guidelines or budget.
- You feel inventory is too high.
- Products are purchased from several distributors.
- Current contracts, education, resources and customer support from your vendor is not in sync with your strategy.
- Your vendors and manufacturer partners are not committed to providing comprehensive purchase reporting and educational support.
- Inconsistent use of products (e.g. low use of moisturizers and barriers...wound product usage increasing).
- Products ordered based solely on physician's choice, nurse's personal preference or latest manufacture presentation.
- Expired products are identified when making rounds.
- Comprehensive inventory management system is not in place to monitor compliance and support program.
- Multiple open boxes and various sizes of same product observed (e.g. multiple open soap containers in shower room).
- Products purchased in larger than needed quantity and unit of measure (cases purchased when only one is needed).
- Staff lacks training and education regarding products indications and protocol compliance.
- Product formulary education is not included in new hire orientation (results in nurses requesting personal favorites).
- Staff does not understand "product life".
- Trials are not conducted prior to adding new products to inventory.
- Organization does not have New Product/Formulary Committee in place.
- MSDS sheets are not up to date due to frequent product changes.
- Pharmacy sends products that do not require RX and more cost effectively can be purchased from your vendor.
- Physicians and nurses continue to request new products without regard to product education, indications, product duplication and cost.
- Product reimbursement is not being maximized.
- Products sent from wound billing company are different each month.
- Appropriate staff is not administering product accurately based on regulations (e.g. some states do not allow nursing assistants to apply products containing Zinc).
- Product information is not easily available to staff, surveyors and physicians.
Often budgets are managed simply by focusing primarily on pricing. Consider a new approach with your vendor and move toward a restructured supply chain management system that includes a comprehensive formulary to facilitate quality care and positive outcomes for your entire organization.
Please contact Melinda Laupert, RN for questions and comments.
2015 McKesson Medical-Surgical Inc